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1.3. CoC Competition Project Evaluation Report

Executive Summary: The Ohio Balance of State CoC Competition is an annual process whereby the Ohio BoS CoC must rank projects based on Project Evaluation criteria as defined by the Ohio BoS CoC Board. You can find the specifications and criteria on the COHHIO website. The report is available publicly at the project summary level in R minor. It is also available in R minor elevated, which requires authentication, so that users can see exactly how each measure is being scored, down to the client level.

Purpose: This report's main function is to fulfill the reporting side of the CoC Competition process, using data from HMIS to aid the CoC in a final project ranking.

Frequency: Annual.

Compatibility and system requirements: Any CoC-funded project that participates in the Ohio Balance of State HMIS will be represented in this reporting. To access R minor, any browser should work. To access R minor elevated, you must have a login, and to get a login, you should be an HMIS user. Once you have a login, any browser should work.

Prerequisites and workflow requirements:

  1. All households have exactly one Head of Household designated in the "Relationship to Head of Household" field inside the assessment (not the one in the Households section!)
  2. All Duplicate Entry Exits should be corrected.
  3. All Housing Move In Dates should be entered correctly (if applicable) into each household member's assessment for ALL RRH clients and for PSH clients with Entry Dates on or after 10/1/2017.
  4. All SPDAT scores should be entered on the Head of Household's record.

Instructions for Directors & Management (no HMIS login):

  1. You can view your current scoring in R minor at the summary level.
  2. Go to R minor.
  3. If you don't see a left sidebar, click the triple line in the header.
  4. In the left sidebar, click "CoC Competition"
  5. Select your CoC-funded provider in the drop list.

Instructions for HMIS Users:

  1. You can view your current scoring in R minor elevated at the summary and client level.
  2. Go to R minor elevated.
  3. If you don't see a left sidebar, click the triple line in the header.
  4. First click "Data Quality" then "Provider level" and check your CoC-funded provider's Data Quality.
  5. In the left sidebar, click "CoC Competition"
  6. Select your CoC-funded provider in the drop list.
  7.  To see detail data, check the tabs below the blue box.

Interpretation:

Please consult the documents at https://cohhio.org/boscoc/coc-program/ for full context, but in order to see how your HMIS data is being interpreted for scoring purposes, you can use the CoC Competition Project Evaluation reporting in R minor and R minor elevated. Since R minor simply contains part of what is available in R minor elevated, this will just refer to R minor elevated going forward.


Please send any questions/comments about this report to hmis@cohhio.org.


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