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2020 Annual Renewal

This book outlines the process and forms for completing the required annual Privacy and Security training as well as Agency and Agency Administrator and End User Agreements.

1. 2020 Annual Renewal Instructions

1.1. 2020 Annual Renewal Instructions

1. All persons wishing to become or remain HMIS End Users, including those with Read-Only access, must perform the following steps:

2. One person from each HMIS participating agency should complete the HMIS Agency Agreement and Agency Administrator Agreement.

3. All completed HMIS End User Agreements, the HMIS Agency Agreement, and the Agency Administrator Agreement should be emailed to hmis@cohhio.org.


For each agency's associated HMIS providers and End Users to remain active, all of the above steps must be completed by 08/01/2020. If they are not, the agency's End User accounts may be inactivated until the steps are completed.

Please contact hmis@cohhio.org with any questions.

 

2. Privacy and Security Training

2.1. Privacy and Security Training Video



Please watch this video, read the Policies and Procedures and Data Quality Standards, and take the 2020 HMIS Annual Renewal Quiz. Upon successful completion of the quiz, email a signed End User Agreement to hmis@cohhio.org.

2.2. 2020 HMIS Annual Renewal Quiz

After viewing the Privacy and Security training video and reading the Policies and Procedures and Data Quality Standards, you are ready to take the 2020 HMIS Renewal Quiz. Once you have successfully completed the quiz, please send a completed End User Agreement to hmis@cohhio.org.

 

 

 

3. Agreements

3.1. Agency and Agency Administrator Agreement

Each Ohio BoSCoC HMIS participating agency is required to update their Agency and Agency Administrator Agreement annually. One person from each participating agency should complete the Agency and Agency Administrator agreement and email it to hmis@cohhio.org by 08/01/2020 as part of their annual renewal package.

If you are new to entering data into the Mahoning BoS, you need to complete a Partner Agency Participation Agreement, Attachment B in the Policies and Procedures Manual.

3.2. End User Agreement

HMIS users are required to update their End User Agreement annually. The renewal will not be considered complete until you have passed the HMIS Annual Renewal quiz. 

Ohio BoSCoC HMIS End Users: Fill out the attached fillable PDF and email to hmis@cohhio.org. Alternatively, you can print and sign the attached End User Agreement, scan, and email it to hmis@cohhio.org.

Mahoning HMIS End Users: Print and sign the End User Agreement, Attachment D in the Policies and Procedures Manual, and scan to hmis@cohhio.org.