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6.6. Aligning Destinations and Project Types


Hi all!

In R minor elevated, you may have noticed some new Errors/Warnings in the Data Quality reporting. We have been working on a data analysis for the purposes of increasing Rapid Rehousing dollars to our CoC but there are many discrepancies in the way households are being assigned a “Destination” at Exit. This problem is making it difficult to determine how much more money is needed.

HUD suggests that when it is not clear what a particular Destination should be case managers should select the closest approximation of where a household is going at Exit. However, there are times when we can choose the correct Destination with confidence. Examples of these can be found in the new Errors/Warnings in R minor elevated:

Households Exiting to Rapid Rehousing (RRH)

A household who goes from an Emergency Shelter (for example) into a Rapid Rehousing unit should have a Destination from the Emergency Shelter stay of “Rental by client, with RRH or equivalent subsidy”. If that household is entering a Rapid Rehousing project in the Balance of State CoC or the Mahoning CoC, that household would also have an Entry Exit into the Rapid Rehousing project.

Households Exiting to Permanent Supportive Housing (PSH)

A household who goes from an Emergency Shelter (for example) into Permanent Supportive Housing should have a Destination from the Emergency Shelter stay of “Permanent housing (other than RRH) for formerly homeless persons”. If that household is entering a PSH project in the Balance of State CoC or the Mahoning CoC, that household would also have an Entry Exit into the Rapid Rehousing project.

Households Exiting to Transitional Housing (TH)

A household who goes from an Emergency Shelter (for example) into Transitional Housing should have a Destination from the Emergency Shelter stay of “Transitional housing for homeless persons (including homeless youth)”. If that household is entering a TH project in the Balance of State CoC or the Mahoning CoC, that household would also have an Entry Exit into the TH project.

Project Types and Destinations

Project Type

Project Type’s HUD Definition

Corresponding Destination

Emergency Shelter (ES)

A project that offers temporary shelter (lodging) for the homeless in general or for specific homeless populations. Requirements and limitations may vary by program, and will be specified by the funder.

Emergency shelter, including hotel or motel paid for with emergency shelter voucher, or RHY-funded Host Home shelter

Transitional Housing (TH)

A project that provides temporary lodging and is designed to facilitate the movement of homeless individuals and families into permanent housing within a specified period of time, but no longer than 24 months. Requirements and limitations may vary by program, and will be specified by the funder.

Transitional housing for homeless persons (including homeless youth)

Safe Haven (SH)

A project that offers supportive housing that

(1) serves hard to reach homeless persons with severe mental illness who came from the streets and have been unwilling or unable to participate in supportive services;

(2) provides 24-hour residence for eligible persons for an unspecified period;

(3) has an overnight capacity limited to 25 or fewer persons; and

(4) provides low demand services and referrals for the residents.

We no longer have any Safe Havens in the Balance of State so this will rarely be the correct Destination (unless you’re in Region 6), but if there is an Exit to our old Safe Haven, it should be:
Safe Haven

PH - Rapid Re
Housing (RRH)

A permanent housing project that provides housing relocation and stabilization services and short- and/or medium-term rental assistance as necessary to help a homeless individual or family move as quickly as possible into permanent housing and achieve stability in that housing.

Rental by client, with RRH or equivalent subsidy

PH – Permanent Supportive Housing (PSH)

A project that offers permanent housing and supportive services to assist homeless persons with a disability (individuals with disabilities or families in which one adult or child has a disability) to live independently.

Permanent housing (other than RRH) for formerly homeless persons

 

What Project Type is My Provider?

In our HMIS, every provider name has a suffix at the end of its name like “- ES” or “- RRH”. These abbreviations are detailed in the table above in the Project Type column.

Examples of Correct HMIS Data

Household goes from Unsheltered to Rapid Rehousing

Provider Name

Entry Date

Exit Date

Destination

Unsheltered

3/1/2020

4/1/2020

Rental by client, with RRH or equivalent subsidy

Ashtabula – RRH

3/20/2020

 

[still in project]

 

Household goes from Transitional Housing to Permanent Supportive Housing

Provider Name

Entry Date

Exit Date

Destination

Ashtabula – TH

3/1/2020

4/1/2020

Permanent housing (other than RRH) for formerly homeless persons

Ashtabula – PSH

3/20/2020

 

[still in project]

 

Household goes from Unsheltered to a Domestic Violence Shelter who does not participate in HMIS

Provider Name

Entry Date

Exit Date

Destination

Unsheltered

3/1/2020

4/1/2020

Emergency shelter, including hotel or motel paid for with emergency shelter voucher, or RHY-funded Host Home shelter

 

Household goes from an Emergency Shelter to Rapid Rehousing

Provider Name

Entry Date

Exit Date

Destination

Ashtabula - ES

3/1/2020

4/1/2020

Rental by client, with RRH or equivalent subsidy

Ashtabula – RRH

3/20/2020

 

[still in project]

 

Errors and Warnings in R minor elevated

Four new Errors and six new Warnings have been added, but they represent only two main ideas:

  1. The Destination of any household moving from one Project Type to another should clearly identify to which Project Type the household is moving.
    1. Error: Incorrect Exit Destination (should be RRH)
    2. Error: Incorrect Exit Destination (should be PSH)
    3. Error: Incorrect Exit Destination (should be TH)
    4. Error: Incorrect Exit Destination (should be SH)
    5. Warning: Check Exit Destination (may be RRH)
    6. Warning: Check Exit Destination (may be PSH)
  2. If a Destination indicates that a household moved to another Project Type at Exit, the project stay of that Project Type should be represented in HMIS (as long as that project is participating in our HMIS).
    1. Warning: Missing RRH Project Stay or Incorrect Destination
    2. Warning: Missing PSH Project Stay or Incorrect Destination
    3. Warning: Missing TH Project Stay or Incorrect Destination
    4. Warning: Missing Safe Haven Project Stay or Incorrect Destination

Please watch the video above for more explanation and check R minor elevated to ensure that your Destinations have been answered correctly. Check the Guidance section for detailed information about any individual Error/Warning.


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Overlapping Project Stays Between RRH and PSH Projects