HomeServicePointBed UtilizationWhat is Bed Utilization?

3.1. What is Bed Utilization?

Bed Utilization is the ratio of clients who were in a specific project on a night compared to the number of beds reported for that project on the Housing Inventory Chart (HIC).

Bed Utilization percentages are used for reporting to HUD, especially in the Annual Homelessness Assessment Report (AHAR). The AHAR is a report that HUD submits to Congress every year. All data that we upload to the AHAR comes from your HMIS data. HUD expects the data to fall within boundaries they consider reasonable. Any data that does not fit within their specifications causes an error and requires either a change to the data or an explanation. An area that typically causes great difficulties is HUD's expectation of Bed Utilization rates fall between 65% and 105%. Your Bed Utilization Rate gives an idea of how full your program is on a given night.

If your Bed Utilization percentage is too high, either there are too many clients in the program on the night of the measurement or the number of beds reported on the HIC is low. The most likely scenario is that there were clients that were enrolled in the program that night that were not actually there because they were just never exited.

If the Bed Utilization percentage is too low, there were either too few clients in the program the night of the measurement or the number of beds reported on the HIC is too high. If you are unsure of which is the case, please contact the HMIS Department at COHHIO for help.

Please refer to the Bed Utilization guidance here for instructions on how to run and interpret the report.

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