HomeReportingART ReportsRRH and PSH Move In Date Report

4.1. RRH and PSH Move In Date Report

Executive Summary: The RRH and PSH Move In Date Report can be run by any Rapid Rehousing or Permanent Supportive Housing project. It is not a "Data Quality" report in that it will show all Entries into the project between the report dates regardless of whether or not there are problems. It will show when each household entered the project, when they were housed by the project, and when they exited. It classifies clients as either Exited and Housed "Yes", Exited and Not Housed "No", "In Project, housed", or "In Project, not housed yet".

Purpose: This report returns HMIS data about clients in any RRH or PSH project so that case managers and HMIS users can align the data more closely with reality and so that case managers can quickly get a list of households that are in the project but awaiting housing. It also helps program managers keep an eye on a project's average "Time to House".

Frequency: As often as necessary to ensure that all your clients have accurate Move-In Dates (or lack thereof, if that's the reality).

Compatibility and system requirements: This version of the report requires ServicePoint 5x and ART 3x.

Prerequisites and workflow requirements:

Instructions:

  1. The report is located in ART. Navigate to the Public Folder > Balance of State > Data Quality and Performance > Monthly > RRH and PSH Move In Date Report and click the magnifying glass.
  2. Choose View Report.
  3. Select your provider and report dates. Remember EDA Provider is always "-Default Provider-" and Effective Date always = Report End Date.
  4. Click Run Query.
  5. Save report to either Excel or .pdf if desired.

Interpretation:

As alluded to in the Executive Summary, this report is NOT a Data Quality report in the strictest sense. However, like a Data Quality report, this report also shows where there is questionable or incorrect Move In Dates. This is to help identify issues that may need to be corrected, but you should continue to use the "Data Quality All Workflows" report to check your general level of data quality at the project level.

At the top of the first page, you can see the Average Days to House for the date range you selected. The data block below shows the detail of how that was derived.

For Rapid Rehousing, the goal is 21 days, but for PSH, there is no goal currently set since we have never had this data before. The Performance and Outcomes will be looking at the data to get a baseline so that goals can be set later. As shown above, the clients are grouped by household so that you can see that all your Move In Dates were recorded, etc.

Above, you can see the more recently-served clients and the diversity of situations the report covers. You can see the household that exited without housing, the households that are already housed, and one household that has been waiting to be housed since August. That one may just be lacking their Move-In Date.

Any questions about this report can be directed to hmis@cohhio.org.


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5.4. How to Print Reports from ServicePoint