Executive Summary: This custom ART report has been created to give providers direct knowledge of what data is in HMIS about any given project and offers a way to request changes to that data. The report is used once a year by all providers during the Housing Inventory Count (about January to March) and all year round to request that we modify any provider data that changes during the year. For non-HMIS-participating agencies, the County Contact will run the report on all the non-HMIS-participating agencies in that contact's county and send it in at least annually during the Housing Inventory Count process.
Purpose: This report returns HMIS data about selected providers and gives space for the user to verify current data and/or request changes to that data.
Audience: This report is intended for all Ohio Balance of State projects wanting to check that their provider data is accurate, whether it is for the Housing Inventory Count or simply to send in changes that occur for the project(s) during the year.
Frequency: At least annually, plus whenever a change occurs to provider data.
Compatibility and system requirements: This version of the report requires ServicePoint 5x and ART 3x.
Prerequisites and work flow requirements: Since this report does not rely on client data, there is no specific workflow required.
Providers are included in the report if they have:
Figure 1: Using Provider Prompt
If you are running this report on the non-HMIS-participating providers because you are the County Contact for the Housing Inventory Count process, clear the Provider(s) prompt of all providers and use the "Enter No..." and "County" prompts:
Figure 2: Using County and Non-HMIS-Participating Prompts
Some information that may help to understand while completing the form:
Target Populations: DV (domestic violence), HIV (persons with HIV/AIDS), and NA (neither).
Bed Counts: Not all project types use the concept of bed counts, and some use them differently than others. Prevention, Outreach, and Services Only projects will not have any bed records at all. Rapid Rehousing has bed counts, however, they are only reported during the HIC, and even then it is simply based on how many clients were in the project on the night of the Point in Time Count. So there would not be any need for Rapid Rehousing projects to correct or worry about adjusting their bed counts since it is not used in bed utilization reporting, the AHAR, or any other report. Where bed counts are crucial are for Emergency Shelters, Transitional Housing, Safe Haven, and PSH projects.
Bed and Unit Availability: Whether the beds and units are available on a planned basis year-round, or seasonally (during a defined period of high demand), or on an ad hoc or temporary basis as demand indicates.
Bed Type (Emergency Shelter Only):
Dedicated beds means that those beds can ONLY be used for that population. If you claim all of your beds are dedicated to veterans, that means if a client is not a veteran or there is a household without any veterans, you do not serve them. (This is as opposed to saying your beds are "prioritized" for veterans, which would mean that if there are no homeless veterans or veteran households in your community, you will serve non-veteran clients/households.)